End of year > private school rollover

Once you’ve confirmed all attendance rolls are complete, you can perform the Private School Rollover process.

Once complete, the following will occur:

• Manually selected students will remain in their current school year;

• All other students are moved to the next year level

• Login privileges are revoked for:

  • Graduating Year 6 primary school students

  • Graduating Year 12 high school students

  • Parent and guardian accounts with no active students.

• Classes are expired and attendance locked for the current year.

Before you start

• Collect a list of students who are to remain in the current year level.

• Collect a list of students approved for enrollment in the new year.

• Expire the current year's classes (if running rollover in current year)

Step one: view new year rollover

• Check to see if any classes are still active

  • Management > School > Classes

  • If they are, set the class end date to your Attendance end date. This should also be your end of school year date.

• View your new near rollover

  • Click Management > Advanced > New Year Rollover.

Step two: select students to remain in current year level

Repeat these steps as required.

• Enter the first three characters of the student name.

• Select the student from the drop list.

• Click x on the student name if you’ve added them in error.

Step three: select students approved for enrollment in next year (optional)

• Enter the first three characters of the newly enrolled student’s name.

• Select the students from the drop list.

• Click x on the student name if you’ve added them in error.

Step four: Continue to confirmation

• Click Next to continue.

• Confirm the details of the rollover.

• Click Confirm when ready.

Next step

New year > private schools setup