Evacuation Reports
This article is for Administrators and School Staff
This feature works best on a PC / Laptop / tablets
You can generate an Evacuation Report School staff can request an evacuation report to be generated in case of an emergency evacuation so you can:
mark students directly on the evacuation report, this will account for the student and allow other staff to see that the student is accounted for (Marked).
release students to parents/bus
filter you view to show only the students you need to mark and account for.
Print evacuation report.
Evacuation reports can only be marked on the day they have been created.
It is recommended that only one evacuation report is generated for a single day.
Only the current and previous attendance period is shown.
Attendance periods that have not started are not shown.
Generate Evacuation Report
Click Evacuation Report in the main menu
Click on the +Create button
Select your campus
Give your Evacuation Report a description (Optional)
Filtering your view
You can apply a filter to your view by pressing the Filter button.
The filter section allows you to filter by one or many of the following:
Student
Year Level
Class
House
Status
Staff Member
To apply your desired filter, press the Apply Filter button
Accounting for students
To account for a student, press the Mark button.
The report will be updated to show:
the name of the staff members who has accounted for the student
Time the student was accounted for.
If you have incorrectly accounted for a student, they can be unmarked by pressing Unmark
The staff member and time will be removed
The evacuation report will display multiple staff if a student has been marked by another staff member. Its possible that the student has moved areas or that they were instructed to go to their correct location to be accounted for.
Advanced Filter Options
Accounting for students and seeing which students have not been accounted for can be obtained in multiple ways depending on the preference of the person marking the report.
Filter by Class and Status
The initial data view will be all of your class students that have not been accounted for.
Each time you mark a student, they will be removed from your view. Providing you a clean list of students that have not been accounted for as you go through the students assigned to your class.
If a student was accounted for by another staff member, they will not appear on your list.
Once complete, simply removing the Status Filter will return the entire class results.
Printing an evacuation report
Press the Print button to obtain a complete evacuation report.
Evacuation Report Content
The evacuation report generated is made up of the following content:
Field | Description |
|---|---|
Student | Surname, First name |
Year Level | Students assigned year level |
Last attendance period | Attendance flag when the period roll was marked |
Current attendance period | Attendance flag when the period roll was marked |
Mark button and drop menu Unmark button if student is marked | Marks the student as accounted for. Unmarks the student, making them unaccounted |
Staff member | Staff members name that has accounted for the |
Marked at | Time the staff member accounted for the student |
Release at | Time the staff member released the student |
Released to | Who the staff member released the student to |
Attendance Flags
Attendance flags reported for each period are made up of the following icons:
Student has been marked with a Present attendance code
Student has been marked with a Late attendance code
Student has been marked with a Absent attendance code
Roll not marked / marked with a code that has no status