Semester Report Structure Overview

Owned by Kevin McRae
Last updated: Feb 23, 2022 by Lindsay McKay
4 min read

This FAQ is for Administrators

This structure overview is currently only available for Victorian Curriculum Subjects

Administrators can use this section to check their current semester reporting setup for potential errors as well as a guide to see how each class has been setup for certain setting.

Your classes must have at least one subject allocated to them to be reported.

Structure Overview - Subjects

The subject tab shows all the subjects that are currently attached to one or more classes as well as what features have been enabled. These are

  • Subject

  • Subject Category

  • Curriculum scoring

    • Enabled

    • Disabled

  • Comment types enabled

  • Work habits enabled

Subjects not attached to a current class will not be shown

 

Subject - Alert flags

There are also some validation flags included on this page.

Expected record missing

This will be displayed if there is missing data that is required for the semester reports to function properly

 

Multiple subjects with same subject category

When you have multiple subjects in your reporting setup that include the same category, this alert will be displayed.

Although you can have multiple subjects with the same subject category, they never should have scoring enabled for each subject as the subject category can only be scored once.

 

Structure Overview - Classes

The classes tab shows all the current classes that have at least one subject attached to them as well as:

  • Year Levels

  • Main - Teacher(s)

  • Other - Teachers

  • Class comments

    • If class comments have been enabled in Reporting > Management

  • Subjects

    • List of subjects currently attached to the class

  • Scoring

    • Has scoring has been enabled for that subject

  • Scored by learning area

    • Has scoring by learning area been enabled for that subject

  • Subject comments

    • Has subject comments been enabled for that subject

Classes with no attached subjects will not be shown

Class - Alert flags

The following alert flags are included in the classes structure overview tab.

Expected record missing

This will be displayed if there is missing data that is required for the semester reports to function properly

For example, no main teacher has been allocated.

 

Multiple subjects with same subject category

When you have multiple subjects in your reporting setup that include the same category, this alert will be displayed.

Although you can have multiple subjects with the same subject category, they never should have scoring enabled for each subject as the subject category can only be scored once.

This alerts you to check the Subject tab to identify if there is a real conflict.

 

Duplicate subject exists within the same year level

Similar to alert number 2, this will alert you that you have a subject in the same year level.

For example, you may have Health and Physical Education as a subject allocated to your main class, and also have a specialist class for Health and Physical Education. Although this would not impact your reports ability to score and record comments, you would have multiple areas enabled to to the same thing which is not advisable.

If you have a specialist class that includes the students in that year level, you really do not need that same subject in the student main class as well.

 

Structure Overview - General

This tab gives you a quick overview as to what current reporting management settings have been enabled for Class comments.

It includes the enabled / Disabled status for:

  • General comment

  • General student achievement

  • General areas for improvement/future learning

  • What the school can do to support student learning

  • What parents can do at home to help their child’s progress

 

We know that the semester reporting management settings can be extensive and at times confusing. We have developed these tools to allow the admin and curriculum team to check and verify the reporting structure prior to semester reports being written.