Setting up reports - Administrators

Before semester and progress reports can be written, a series of steps must be taken to setup report writing. Mandatory steps include:

• Having students, classes and their teachers exist on the system and up to date.

• Having subjects created and assigned to classes. This is done to specify which subjects the teachers will mark against students.

Optional steps can also be taken that will not prevent teachers from marking reports, but will affect report writing and what they look like:

• Reviewing the reporting settings through School Preferences. This page allows authorised staff to choose from a variety of settings such as; report templates, comment boxes and enabling work habit scores. It also allows the turning on of other features such as principal and student self-reflection comments.

Creating Subjects

• From the main menu Go to; Management -> School -> Subjects:

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• Click the green [ + ] add button at the top of the page.

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• Enter the details for the subject such as:

a.    The Subject Name.

b.    A Chief Examiner (optional).

c.     The Curriculum type (either Victorian or Australian Curriculum).

d.    An identifying colour (if required).

e.    The subject category (these are based on the curriculum type selected and you can choose more than one category).

f.      Whether to allow scoring and/or learning area commenting for report writing.

• When done, click on the green ‘Create’ button at the bottom of the page.

Creating Classes

Note: This step is optional, as the students’ classes should already exist on the system from the initial start-of-year setup. However, you may desire to have classes created for specialist subjects such as LOTE or Art. This is handy for specialist teachers as they can go in and mark only the scores and comments for the subject(s) they teach.

To create a class for managing specialist classes:

1. From the main menu Go to; Management -> School -> Classes.

• Click the green [ + ] add button at the top of the page.

• Enter the details as follows:

a.    The campus the class is for

b.    The name of the class

c.     Select Normal as the class type

d.    Leave Record Attendance unticked, as there will be no attendance rolls marked for these specialist classes

e.    Set the commencement and end date of the class. Setting these dates will determine whether the class will have reports marked for just one semester or the whole year.

f.      Leave the attendance start and end dates, as teachers will not be marking rolls for this class.

g.    Select if you want work habit scoring for the class

h.    Leave the External System Class ID as empty.

• Once the information has been input, click the green Continue button.

Modify Classes

• After clicking the Continue button in the previous step, you will now find yourself on the Modify Class page. Here, you will need to add additional information about the class. This includes adding students and teachers to the class.

• Before students can be added to the class, you will need to add year levels to specify the range of students the class is for. Select the Year Levels tab near the top of the page and select the +Add Year Levels button at the top right of the page.

a.    Select the year levels you wish to add to the class. When done, click on the green Add Selected button at the bottom of the page.

b.    Once year levels have been added, click on the Go back to : Modify Class button at the bottom of the page, to return to the Modify Class page.

• Select the Students tab and select the +Add Students button on the top right.

a.    Select all the students you wish to add to this class. To select all students, select the very top checkbox to the left of the word Student in the heading. Click the Add Selected button at the bottom of the page.

b.    When the desired students have been added, once again go back to the previous page by clicking on the Go back to : Modify Class button at the bottom of the page.

• Select the Teachers tab and click the green +Add Teachers button on the top right.

a.    Select the teacher(s) you wish to add to the class. When done, click on the green Add Selected button at the bottom.

b.    When the desired teachers have been added, once again go back to the previous page by clicking on the Go back to : Modify Class button at the bottom of the page.

c.     If you are adding multiple teachers to the class, it is advisable to specify which of these teachers in the class teaches the students. You can do this by selecting yes or no for the Is main teacher? slider button in the centre column.

Note: this yes/no preference saves automatically.

The specialist class has now been created with almost all its relevant information. The last step is to add the subject(s) to the class, which is covered in the next section. 

Assigning Subjects to Classes

• From the main menu Go to; Management -> School -> Classes.

• Choose the class you want to edit and click on the down arrow to the right of the blue

View button…

• Select Edit from the drop menu.

• Select the Subjects tab near the top of the page.

• Click on the green +Add Subjects button on the right.

• Select the subjects you wish to add to the class by adding a tick to the checkboxes.

• Click the green Add Selected button at the bottom of the page to add the subjects.

• When the desired subjects have been added, once again go back to the previous page by clicking on the

Go back to: Modify Class button at the bottom of the page.

School Preference Settings for Reporting

• From the main menu Go to; Management > Advanced > School Preferences.

• Select the Reporting option from the menu on the left side of the Advanced Management page.

• You are now able to view and change the settings for reporting. These settings are divided into separate tabs which you can toggle through near the top of the page. If you wish to save any changes while in a tab, click on the Save button at the bottom of each page.
  If you navigate to a different tab without having saved your changes, the changes will be lost.

a.    General - Options that will affect both semester and progress reports.
These settings include the curriculum type, word limits for writing comments, and teacher access to viewing reports outside the classes they teach.

b.    Semester Reports - Preferences that are specific to semester reports.
Settings include enabling features, distinctive styles, defining templates to format printed report appearance, comment boxes and the work habit score options to allow.

c.     Progress Reports

• Settings for progress reports only.

• The options include; enabling work habit scores, defining whether progress comments are viewed and setting the grouping to be by week, month or term.

d.    Attendance Stats

• Allows attendance statistics to be turned on or off for semester reports, as well as managing the attendance comments. uEducateUs automatically calculates the attendance of students to import into reports from the Attendance module. These statistics are calculated as reports are written by staff and can be viewed while looking at their reports in the Reporting module.

Two attendance comments will already exist, which specifies what comment students will receive on their reports if they have received no absences or at least one absence. These comments can be reworded and saved as you wish and are required comments to ensure attendance comments display on student reports.

You may desire to have different comments used for students based on the number of days they have been absent for. To do this, click on the +Add Attendance Comment button. A new comment box will display at the bottom of the page where you will be able to enter the following details:

a.       Days Absent Range – The day range of absences that a student should get for the comment to be used on their report. Entering 0 for the maximum day range will ignore a maximum day limit (such as if you want a comment to display for students who have 12 or more absent days).

b.       Comment – Write the actual attendance comment here. There are multiple box options to choose from that will automatically prefill with the student’s relevant information and customise the content of the various reports.

• Note: You can also delete comments by clicking on the x Remove button. This button will only appear for those comments you or another administrator have created.

• When you are finished, click on the green Save button at the bottom.

Note: While saving, you may have an error message appear on the page informing you to revise the comments you have made. If this occurs, simply look over the comments and fix any problems encountered based on the error messages provided for each comment.

Writing and managing reports – Administrators and teachers

All functionality for writing and managing semester and progress reports can be accessed from the main menu via Reporting > F-10.

Mark End of Semester Report

• Click on the Mark End of Semester Report option:

• You are now able to view and mark student reports from this page.

• Teachers will be able to toggle between the different classes they teach through the Viewing Class: drop-down at the top of the page.

• Administrator users will be able to use this drop-down to toggle between all classes available to their campus.

• When viewing the students in a class, you will be able to identify those who have and have not been marked previously.

• You can filter students by year level by selecting the appropriate year level from the Viewing Class drop list near the top of the page.

• To mark reports, there are two ways to go about doing this:

a.    You can mark a single student by clicking on their name or by selecting the green Mark Student button to the right of the student.

b.    Students can be bulk marked by first selecting the checkbox to the left of each student’s name. You can select all students by ticking the checkbox at the top of the Student column. Once you have selected the students you wish to mark simultaneously, click on the green Mark Scores for Selected button at the top of the Student column.

Note: you will not be able to bulk write the comments for student reports through this option.

Mark Single Student

Once on the Mark Student Report page, you will have the option of marking the curriculum and work habits scores for the student, as well as writing comments.

Note: before proceeding to another tab or section, you must save your work if you have made any changes to the current tab you are on. Clicking on the ‘Save button will only save your work on the current selected tab.

You can also make use of the blue Next/Previous Student buttons near the top of the page. This will allow to easily navigate to the next student in the class, which is ascendingly sorted by year level and student surname.

To mark the scores for the student:

a.       Ensure you are in the Scoring section by selecting the option on the left of the page.

b.       Enter the scores the student achieved using the drop lists.

c.       For curriculum scoring, the options available will depend on the curriculum you are accessing students against.

d.       If the student has been marked previously against a subject on the system, their previous result will display as a reference and to assist in giving an appropriate score.

e.       A rating score will also display next to each drop-down, informing you of the 5-point scale score all users will see on the final report based on the student’s score and year level.

f.        Select the Work Habits scores, if applicable. Choosing N/A will stop the work habit from appearing on the student’s report.

g.       When finished selecting the scores, click the green Save button.

Note: the student’s scores are shared across all teachers in the same class. If another teacher in your class has marked the scores for the student previously, you will be able to view and change the scores values previously entered.

To write the comments for the student:

Select the appropriate subject to comment on, by making your selection from the left side of the page under Comments. The comment sections are divided into 2 types:

a)    General – comments for the whole class

b)    Subject – comments specific to the subject selected

• Begin writing comments. The comment boxes provided will depend on those set up by your school. If you leave a comment box blank, that comment, and its heading, will not appear on the student’s report.

• Comments are teacher specific, meaning that teachers will only be able to write and edit their own comments. If you are logged in as an administrator, you will have the option of selecting which teacher in the class you are writing the comments for.

• If sample comments have been written, you can add them to a comment box by selecting them from the provided drop-down. You will also have the option to filter the sample comments in the drop-down by performance type and subject learning area (if applicable).

• File attachments can also be added to a comment box when the report is viewed online. Click on the ‘Choose File’ button to select a valid file type from your computer. You can add additional files by clicking on the ‘Add More’ button. Select ‘Remove’ to delete an attachment for the comment.

• When finished, click on the ‘Save’ button. This button will appear on both the top and bottom of the page if the amount of comment boxes available are numerous.

Mark Scores for Selected:

• Using this option will allow staff to enter the curriculum and work habit scores for multiple students, up to and including all students, by ticking the checkbox at the top of the Student column.

a.    Enter the scores for the individual students by selecting a dropdown from the row that corresponds with the student’s name.

b.    Enter scores for all students, by selecting a dropdown from the Mark All row at the top of the student column.

c.     Individual students can then have their scores modified accordingly afterwards.

d.    If multiple subject and work habits scores exist for the class, it may be necessary to scroll the table to bring the additional ones in to view. This can be done by clicking and dragging the black section of the table header, or by using the scroll bar at the bottom of the table.

e.    To save your progress, click on the green Save button. Students who have had their scores saved will now be shaded in green on the ‘Mark Scores for Selected’ page.

Sample Comments:

Staff can create and manage their own comment banks through the Sample Comments section of reporting.

This page can be accessed in one of two ways:

• By clicking on the Sample Comments button on the main reporting page:

• If you are situated on the Mark End of Semester Report page, you can click on the Sample Comments button near the top right-hand corner of the page:

• Once on the Sample Comments page you will be able to view the existing comments and create a new one.

• Anyone can edit their own comments; administrative users can edit all comments.

• Anyone can read the sample comments by clicking the blue View button to the right of the comment.

• If you are the creator of the comment or an administrative user, you will also have the option of editing and deleting the comment through the blue cog button that is displayed after clicking the View button.

Create Sample Comment

• Click on the Create Comment button.

• Enter out the details as follows:

a.    The name of the comment.

b.    The comment type which will affect what comment box the comment appears under while writing reports. Selecting ‘General’ will allow the sample comment to be used in any reporting comment box excluding principal comments.

c.     The subject the comment is for, as well as learning area if applicable.

d.    The teacher who this sample comment belongs to (for administrators only, teachers will automatically be assigned as they create the comment).

e.    Whether you want the sample comment to be accessible to all teachers or just the teacher of the comment.

f.      The year level range of students this comment can be used for. Choosing ‘Selected Year Levels’ from the drop-down will allow you to choose the year levels you want with the use of the ‘Add’ and ‘Remove’ buttons.

g.    The performance type range, which allows staff to write sample comments for students who have been performing at, below or above their expected level. If multiple year levels are selected, you will instead be able to select a performance type for each year level of the comment.

h.    The actual comment. You can make use of the student’s name and gender box options which will automatically prefill with the student’s relevant information while used in report writing.

i.      Once all the information has been filled out, click on the ‘Create’ button at the bottom of the page.

Modify Sample Comment

• Click on the View button to the right of a comment. When done, click on the blue cog button and select Edit.

Note: The cog button will only appear if you are the author of the comment or an administrative user.

• Change the information displayed on the page. The options available are the same as on the create sample comment page.

• When done, click on the Save button at the bottom of the page. Any changes made to the sample comment will not affect any existing semester and progress reports that make use of it.

Deleting Sample Comments:

• Click on the ‘View’ button to the right of a comment. When done, click on the blue cog button and select ‘Delete’. Please note that the cog button will only appear if you are the author of the comment or an administrative user.

• A pop-up will appear asking you to confirm this decision. To proceed, click on the ‘Delete’ button.

Note: If an administrator deletes a comment, it is permanently deleted. If a teacher deletes a comment, it is archived and can be recovered by an administrator.

Administrators will have sample comments separated into two tabs near the top of the page:
                           a) Available comments    b) Deleted comments.

From within the Deleted comments tab, an administrator can restore a deleted comment for the use of all staff, or they can permanently delete it.

Restoring Sample Comments:

Click on the Deleted Comments tab.

Click on the View button to the right of a comment. When done, click on the blue cog button and select Restore.

A pop-up will appear asking you to confirm restoring the comment. To proceed, click on the Restore button.

Permanently Deleting Sample Comments:

Click on the Deleted Comments tab.

Click on the View button to the right of a comment. When done, click on the blue cog button and select Delete.

A pop-up will appear asking you to confirm this decision. Click on Delete and the comment will be removed permanently and cannot be recovered by an administrator.

Principal Comments:

Providing you are the principal for your school, you can write a personalised comment for each student’s report. Before writing these comments, you must ensure that principal comments are enabled in the system option settings:

• From the main menu, go to -> Advanced > School Preferences

• Click on the Reporting tab to the left of the page.

• Click on the Semester Reports tab near the top of the page.

• Select yes for Allow Principals to write their own comment for each student's report?
  
  

• Click the Save button.

To write a principal comment:

• Click on the Mark End of Semester Report button on the main Reporting page.

• Select the class of students you wish to view, using the classes dropdown at the top of the page.

• Click on the green arrow button next to a student and select Principal Comment.

• You can now write your comment.

• If you have created any sample comments under the type of Principal Comment, you will be able to add the comment into the comment box.

• When done, click on the Save button. Your comment will now display on the student’s semester report.

Student Comments

A student comment is a self-reflectional comment by the student for the semester. These comments can be written by either the student or the main teacher for the class:

For a teacher to write a student comment, they must have the following settings:

• Be part of the student’s main hub group. These classes are usually imported and updated from Cases21.

• Be marked as a main teacher for the class the student is in.

An administrator can set the teacher to main by:

• From the main menu go to: Management -> School -> Classes.

• Click on the down arrow to the right of the View button and select Edit.

• Go to the Teachers tab near the top of the page and ensure that Yes is selected for Is main teacher?

If not, click on the slider button to change its state. This setting will be automatically saved.

Providing you have the access to student comments, you can begin writing them by:

• Click on the ‘Mark End of Semester Report’ button on the main Reporting page.

• Select the class of students to wish to view through the classes drop-down at the top of the page.

• Click on the green arrow button next to a student and select ‘Student Comment’.

• You can now write the comment for the student. If they have written a comment previously, you will be able to review and make corrections to it.

• When done, click on the ‘Save’ button. The student’s comment will now display on their semester report.

Create Progress Report

Progress reports are an optional reporting method schools can use to allow reporting to parents in a more frequent and timely manner. Progress reports consist of a series of comments and/or scores marked by teachers that can be released to parents and students over the course of the semester.

To write a progress report comment:

• Click on the ‘Create Progress Report’ button.

• You are now able to view and write comments for students from this page. Teachers will be able to toggle between classes if they teach several classes through the top drop-down. In addition, administrator users will be able to toggle between all classes available to their campus.

• When viewing the students in a class, you will be able to identify those who have had comments written for them previously for the semester and if they have been approved. You can filter students by year level by clicking on the appropriate year level tab near the top of the page.

• To write a progress report for a student, click on either the student’s name or the ‘Mark Student’ button.

• Once on the Mark Progress Report page for a student, you will be able to view the comments that exist for that student in the class. To write a new comment, click on the Write Comment tab located near the top of the page.

• Enter the details as follows:

a.    The subject the comment is for

b.    The date of the comment (e.g. The student demonstrated that she could count to 50 by this date)

c.     The title

d.    The actual comment itself. If sample comments have been written, you can add them to a comment box by selecting them from the provided drop-down. You will also have the option to filter the comments by performance type.

e.    File attachments that will show when a user views the comment online. Click on the Choose File button to select a valid file type from your computer. You can add additional files by clicking on the Add More button. Select Remove to delete an attachment from the comment.

f.      Work habit scores (if enabled by your school).

You can also quickly view existing comments that have been made for the student to assist you in what comments to write next. You will find this list at the bottom of the page.

• When ready to create the comment, click on the Save button.

Review existing comments:

While on the Mark Progress Report page, you will have the option to view and manage the comments that have been written for the student in their class. Simply click on the View button next to the relevant comment to display its content.

Progress comments are teacher specific, meaning that teachers will only be able to manage comments that they have written themselves except through special privileges given by administrators. If there are multiple teachers in the class, they will be able to view each other’s comments but only edit their own.

While viewing the list of comments, clicking on the blue arrow button to the right of the comment will display the following options:

• Edit – Allows you to change the comment and its relevant information. Please note that you will not be able to edit a comment if it has been disabled or approved for release to parents and students.

• Disable – Locks a comment from being used in the student’s progress report.

• Enable – Unlocks a disabled comment for use again.

Approving and Rejecting comments:

Depending on your access privileges, you will be able to approve or reject progress comments made or send them for approval to authorised users. To approve or reject comments for the student do the following:

• Select the boxes next to the comments you wish to approve or reject.

• Click on either the Approve Selected or Reject Selected button at the top of the table.

• After clicking the desired command, a pop-up will appear asking you to confirm your decision. If you are approving the comments, you will be able to select the date and time you wish the comments to be available to parents and students.

• Click on the ‘Approve or Reject’ button.

Sending comments for approval:

If you are a teacher with no special permissions, you will be able to send comments for approval by:

• Select the boxes next to the comments you wish to send for approval.

• Click on the Send for Approval button. A pop-up will appear asking you to confirm this decision.

• Click on the Send for Approval button, which will send a notification to the authorised users to review the comments.

Note: While pending for approval, you will still be able to make changes to the comments.

Managing Subject Descriptors

Staff can write a comment description for a subject that will automatically appear on all student semester reports. This eliminates the need to write the same general subject descriptions on each individual student’s report. This section can be accessed by clicking on the ‘Subject Descriptors’ button on the main reporting page.

Administrators have access to writing subject descriptors by default. Before a teacher can write these descriptors, an administrator must give them access by doing the following:

• From the main menu go to: Management -> People -> Teachers.

• Click on the blue cog button next the right of the relevant teacher and select Edit.

• Scroll down to near the bottom of the page where you will see a list of permissions available to the teacher; Click on the checkbox for Can manage subject descriptors for reports.

• Click the Save button.

Create a Subject Descriptor

When writing a subject descriptor, it is important to note that they will only appear on student reports for the year and semester it was written in. New subject descriptors are required to be written for each school semester.

• Click on the Create button.

• Fill out the details for the following:

a.    The subject you wish the descriptor to be for

b.    The year level range of students this descriptor will appear for

c.     The actual description

• When done, click the Create button.

Modify a Subject Descriptor

Changing a descriptor will affect all current semester reports that have not been approved.

• Click on the down arrow to the right of the relevant subject descriptor and select Edit.

• Change the information provided. The details displayed are the same as on the create page.

• Once changes have been made, click on the ‘Save’ button at the bottom of the page.

Delete a Subject Descriptor

Deleting a descriptor will remove it from all current semester reports that have not been approved.

• Click on the down arrow to the right of the relevant subject descriptor and select Delete.

• A pop-up will appear asking you to confirm this decision. To proceed, click on the Delete button.

Viewing reports – Administrators and teachers

• From the main menu, go to: Reporting > F-10
  Note: Depending on your access privileges, you will also have the option to print, edit and approve reports.

There are two buttons available to view student reports. If you wish to display reports for the current semester, click on the View Current Reports button:

• Otherwise, click on the View Past Reports button to display all reports made for previous semesters:

View Report

• Ensure you are on the right tab list located near the top of the page. End of Semester reports will display under the Semester Reports tab. Click on Progress Reports if you wish to view student progress reports.

• View the student’s report online by either clicking on the student’s name or clicking on the blue cog button and selecting View.

Different information will appear depending on the type of report. Mandatory End of Semester reports will initially display the scores the student achieved in their subjects, as well as any general comments written by teachers and the principal.

You can also view specific scores and comments for a subject through the selection of the dropdown located near the top of page. This dropdown will appear no matter the type of report you are viewing.

Print Reports

By default, any staff member can print an approved report for a past semester. However, only administrators can print current reports that have not been approved. An administrator can turn printing current reports on for teachers by doing the following:

• From the main menu go to: Management > Advanced > School Preferences.

• Click on the Reporting option to the left of the main page.

• On your screen, select yes for Allow all teachers to print Reports? and click Save.

Before printing, ensure you are on the right tab list on the View Reports page. If you wish to print End of Semester reports, make sure you are on the Semester Reports tab. Otherwise, click on Progress Reports to print student progress reports.

To print a single student report, click on the blue cog button and selecting ‘Print’.

To print multiple student reports at once:

• Click on the Print Reports button near the top of the page.

• Select the provided options to determine which student reports to print:

a.    The campus, year level and class range of students (the campus dropdown will only display for administrative users)

b.    If you are printing past reports, you will have the option of selecting the semester and year range.

c.     The status of the reports, whether they are in draft mode or approved.

d.    Display the reports all in one PDF for easier printing or download the reports as individual files in a ZIP file for archive purposes.

• Click on Print. If you have selected the reports to display as all one PDF, the file will be available to print and download depending on the browser you are using. Otherwise, you will be able to download the ZIP file of student reports onto your computer.

Note: This functionality relies on the PDF reports to exist on the system’s provided servers, which are automatically generated as staff write and approve reports. If these reports have not been created yet, you will be brought to a waiting page instead. Once all the reports have been generated, your browser will automatically display or download the file for you.

Modify Reports

While viewing student reports, you may wish to make a quick change to it. Rather than going back to the main reporting page, you can alternatively edit the report through the View Current Reports section. Please note that once a report has been approved by an authorised user, it cannot be edited until it has been rejected and sent back to Draft status by an authorised user.

Reports can also be edited through the View Past Reports section, providing that the past report is for the current year. All reports for previous years cannot have their results changed, even if they are still in Draft status.

To make a change to a student’s report:

• Click on the View Current Reports button from the main reporting page:

• Ensure you are on the right tab list located near the top of the page. End of Semester reports will display under the Semester Reports tab. Click on Progress Reports if you wish to edit student progress comments.

• Click on the blue cog button to the right of the relevant student and select Edit.

Note: For semester reports, you will also be able to edit the Principal and Student comment from here as well if you are authorised to do so.

Editing the details for both a semester and progress reports is relatively the same as outlined in the MARK END OF SEMESTER REPORT and CREATE PROGRESS REPORT sections. The only difference is that a class drop-down will appear at the top of the page, which will allow you to modify the report for the different class results that have been marked.

Note: Changes made to individual classes must be saved separately.

Approve Semester Reports

Approving semester reports will allow students and their parents to view their report. When a report is approved, it cannot be edited by a staff member.

By default, only the school’s principal and vice principal can approve semester reports. If they wish to allow other staff to approve the reports in their place, they can achieve this by doing the following:

• From the main menu, go to Management > People > Administrators or Teachers depending on the staff member’s account you wish to allow approving reports for.

• Click on the blue cog button to the right of the relevant staff member and select Edit.
  Note: An administrator cannot edit their own account.

• Scroll down to the permissions section at the bottom of the page and select Can manage end of semester reports.

• Click the Save button.

Those staff who do not have permission to approve semester reports will instead be able to send their reports for approval to authorised users.

 Approve or Reject Semester reports

If you are authorised to approve or reject semester report comments, you can do so by:

• From the main menu go to Reporting > F-10

• Select to View Current Reports:

• Select the Semester Reports tab near the top of the page.

• If you wish to approve or reject only some student reports, add a tick to the check-box to the left of relevant student(s) name(s).

• Click on the Approve Options or Reject Options button...
  A list of options will display based on the button you selected:

a.    Approve Reports – This will approve and release the selected reports to parents and students

b.    Approve All Reports – Approves and releases all the current semester reports to parents and students, regardless of those selected in the previous step.

c.     Reject Reports – Will change the status of the selected reports back to Draft and the parents and students will no longer have access to them or be able to view them.

d.    Reject All Reports – Will change the status of all reports back to Draft and the parents and students will no longer have access to them or be able to view them.

• Select the desired option, which will display a pop-up asking you to confirm your decision. If you are approving the reports, you will be able to select the date and time you wish the reports to be available to parents and students.

• Click on the Approve or Reject button.

Those staff who do not have permission to approve semester reports will instead be able to send their reports for approval to authorised users by doing the following:

• Click on the Semester Reports tab near the top of the page.

• To select which student reports to send for approval, add a tick to the check-box to the left of relevant student(s) name(s).

• Click the Send for Approval button, which will display a pop-up asking you to confirm your decision.

• Click the Send for Approval button, which will send a notification to authorised users to review the reports. While the reports are pending approval, you will still be able edit the reports.

Approve Progress Reports

Approving progress report comments will allow students and their parents to view the comments written by teachers. When a comment is approved, it cannot be changed by a staff member. However, additional comments can be created and released for the same reports if the comment falls under the same time range.

A progress report is a collection of comments. Thus, what information is displayed is dependent on the comments written and released by staff. These comments are grouped into a time range, such as a term or month. The time range used is set by an administrator in the School Preferences.

By default, only the school’s principal and vice principal can approve progress reports. If they wish to allow other staff to approve the reports in their place, they can achieve this by doing the following:

• From the main menu, go to Management -> People and then select

Administrators or Teachers depending on the staff member’s account you wish to be able to approve reports.

• Click the blue cog button to the right of the staff member’s name and select Edit.
  Note: An administrator cannot edit their own preferences.

• Scroll down to the permissions section at the bottom of the page and select Can manage progress reports.

• Click the Save button.

If you are authorised to approve or reject progress report comments, you can do so from the ‘View Reports’ page by:

• From the main menu go to Reporting -> F-10

• Select to View Current Reports:

• Progress Reports tab near the top of the page.

• Click on the Approve Comments button.

• Once on the Approve Comments page, select the class and time range of progress comments to display. When done, click the Search button.

• A list of progress comments will display for all the students in the selected class…

Next, place a tick in the checkbox to the left of all the comments you wish to approve or reject.

• Click either the Approve Selected or Reject Selected button.

• Once the desired option is selected, a pop-up will appear asking you to confirm your decision. If you are approving the comments, you will be able to select the date and time you wish the comments to be available to parents and students.

• Click on the ‘Approve or Reject’ button.

Those staff who do not have permission to approve progress reports will instead be able to send their reports for approval to authorised users by doing the following while writing their reports:

• Select the boxes next to the comments you wish to send for approval.

• Click on the Send for Approval button. A pop-up will appear asking you to confirm this decision.

• Click on the Send for Approval button, which will send a notification to the authorised users to review the comments.

Note: While pending for approval, you will still be able to make changes to the comments.

EXPORT REPORTING DATA - Administrators

uEducateUs provides the ability to export the curriculum scores for semester reports. These scores can be downloaded as either an excel file or an XML file for uploading into Cases21.

• Click the Export Reporting Data button.

1. Once on the export page, select from the following options:

a.    Data to Export (such as Victorian Curriculum scores).

b.    Format of the file, such as Excel or XML (different options will display depending on the format selected).

c.     The Semester and Year range of report scores (you will be able to select both semesters if the format you are exporting to is Excel).

d.    The Campus, Year Level and Class range of students you wish to export the scores
for (these selections are only available under the Excel and CSV file format options).

• Click the Export Data button at the bottom of the page, which will give you the option to save and/or download the file based on your browser.

 If you are exporting an XML file, a pop-up will appear beforehand advising you to ensure that the reports for the selected semester are complete. If so, click the Export button and your file will download.

If the report scores you are trying to export do not exist based on the previous options selected or there is missing data on the system, an error message will appear on the page. The error outlined must then be corrected before attempting to generate another export file.

Viewing reports – Parents and students

You will be able to view any approved reports directly through the Reporting link from the main menu.

View/Print Reports

Note: Currently, you cannot print reports from within the uEducateUs mobile applications. To print reports, you must be viewing the reports in the uEducateUs system via a web browser.

• Click on the appropriate tab near the top of the page to bring up the list of available reports. If the report you wish to view is recent, it will display under the Current Reports tab. Otherwise, the reports will appear under Past Reports.

• Click on the blue cog button next to a report and select either one of the following:

a.    View – Displays the report online (You can also alternatively click on the name of the student to view their report)

b.    Print – Displays a PDF version of the report which you can save and/or download onto your devise.

While viewing online, different information will appear depending on the type of report. Mandatory End of Semester reports will initially display the scores the student achieved in their subjects, as well as any general comments written by teachers and the principal.

You can also view specific scores and comments for a subject through the selection of the dropdown located near the top of page. This dropdown will appear no matter the type of report you are viewing.

You will also have the option of printing the report while viewing it online.