Cases21 Daily Attendance imports - Your options

Owned by Kevin McRae
Last updated: Aug 14, 2020 by lisa sinclair (Unlicensed)
3 min read

This article is for: Administrators

The D.E.T requires each school to add their attendance data into Cases21 on a daily basis. You can do this in one of two ways:

  1. Using the uEducateUs eduHub connector in conjunction with the automated eduHub attendance write-back process (this is the simpler option).

  2. By manually exporting your attendance data from uEducateUs and then manually importing it into Cases21.

Before you begin to make your attendance data available to the department you must first mark your attendance rolls in the uEducateUs system and ensure they are up to date.

Option 1 - Using the uEducateUs eduHub connector in conjunction with the automated eduHub attendance write-back process

  1. Simply open the uEducateUs eduHub Connector Desktop Application
    This application is generally installed on the Principal or Business Manager’s computer.

  2. Navigate to the FUNCTIONS menu

  3. Click the MANUAL EXPORT ATTENDANCE button (which is blue in colour).

This will initiate a connection to the uEducateUs system, collect all your marked attendance records and export this information to the preset network folder for the department to import into CASES21 via the eduHub write-back process at 6:00 am every morning.

If at any stage you’re unsure if an attendance export has occurred, you can check within the uEducateUs application; by navigating to the eduHub menu found under the Management > eduHub section of the uEducateUs system main menu. Within here you can check for the latest run-times of the uEducateUs eduHub connector.

The eduHub write-back process runs each day at 6am. Your manually exported attendance (from step 2 above) will be imported into CASES21 each day at this time.

To complete your daily attendance requirements, it is critical that you check that your data has been successfully imported into CASES21.

You can do this by checking format SXABCONV11002 - Attendance by Date in CASES21 and selecting the previous days date. I.e.: each day you will be checking to see if the previous day's attendance is in Cases21.

Option 2 - Manually exporting your attendance data from uEducateUs and then manually importing it into Cases21

If you do not have access to the uEducateUs eduHub Connector Desktop application, your daily attendance data must be manually imported into CASES21 each day.

  1. Navigate to the Attendance module in uEducateUs and click the Export tab

  2. Set the Months (or all months) drop list to be All months and click the Export button.

    Your export data request will be queued and processed. After a short time, you will receive a notification that “Your attendance export file has been generated for XXXX-XX-XX to XXXX-XX-XX”

  3. Click on the notification you received to be taken to the attendance export page or navigate to it to download your requested attendance data.

You can now proceed to importing your attendance data into CASES21.

Your final step is to ensure that your daily attendance has been successfully imported into CASES21.

You can do this by checking format SXABCONV11002 - Attendance by Date in CASES21 and selecting the previous days date.