New School Year Checklist - Private Schools

Your end of year roll over process must be completed

The Rollover Process is to advance all of the appropriate students to the next year level.

The process can be run at the end of the current, or at the start of the new year, but must only be run once.

The students that you enter during this process will not be advanced to the next year level.
(i.e.: they will remain in the year level they are currently in).

All students that are currently in Year 6 will be disabled
(unless you have listed them below, in which case they will remain in Year 6).

End of year rollover process has been completed
This process advances and holds back selected students year levels

KB Link - End of year rollover checklist

Check and update the following areas of the uEducateUs system.

Failure to check and confirm the tasks below can result in no attendance rolls being generated for the new school year, incorrect class and student allocations and you run the risk of not being ready for the first day of term.

School Preferences
Management > Advanced > School Preferences

Check to ensure your new school years semester and term dates are correct

Semester 1 Dates

Term 1 & 2 Start Date - Term 1 & 2 End Date

Semester 2 Dates

Term 3 & 4 Start Date - Term 3 & 4 End Date

Public Holidays
Check that the public holidays your school will be taking are listed and enabled

Public Holidays
Management > Advanced > School Preferences > Public Holidays

School Details
Overviews > School Details

School Details

School setup
A quick review of the following is required to ensure your new school year setup is ready to go.

Year Levels
Management > School > Year Levels

Subjects
Management > School > Subjects

Classes
Setup your classes for the new year.

Enable Record Attendance for your classes that require it.
Management > School > Classes > Details

Check, allocate and set class teachers
Management > School > Classes > Teachers

Attach subjects to your classes for semester reporting
Management > School > Classes > Subjects

Tick all the periods requiring attendance roll generation
Management > School > Classes > Timetable

Staff setup

Teachers
Management > People > Teachers

Administrators
Management > People > Teachers

Failure to complete the above tasks can result in no attendance rolls being generated, incorrect class and student allocations and you run the risk of not being ready for the first day of term.