NAPLAN Enrolment Report

This article is for Private School Administrators

The NAPLAN enrolement report provides specific student and parent information that is submitted in February each year.

NAPLAN enrolment data

Follow these instructions to gather student address data.

  • Click Management > Data Lists > NAPLAN Enrolment Report

  • Select your campus

  • Click Download

Confirmation Required Columns

The first two columns of this report are error checking columns based on Mother and Father details.

The error checking columns exist of the following error information:

X (Parent Name)

The following details what each component is made up of:

X = Error code

(Parent Name) = Parent Name currently reported for this student on this report.

Error Codes

Error Code 1 = The parent details do not clearly state if the Parent is a Mother or Father of the student.

Error Code 2 = More that one parent has been flagged as a Mother or Father

 

For example, the table below shows the initial two confirmation Required columns and the error explanation.

Confirmation Required (mother)

Confirmation Required (father)

Explanation

Confirmation Required (mother)

Confirmation Required (father)

Explanation

1 (Judy Citizen)

 

Judy Citizen’s information has been included in the report however she has not been recorded as the Mother of the student.

 

2 (John Citizen)

John Citizen’s information has been included in the report however there is another parent that has been recorded as a Father.

 

 

If no error code exists, then there is a parent recorded as a Mother and or a Father and any recorded data has been included.

The data that occurs after column 2 is the beginning of your NAPLAN enrolment data.

Reference fields

The student residential address report data references the following fields in uEducateUs.

Report Field

uEducateUs Field

Location

Student ID

Student School ID

Management > People > Student > Edit Student

Surname

Surname

Management > People > Student > Edit Student

First Name

First Name

Management > People > Student > Edit Student

Salutation

MR / MISS

Based on Gender

DOB

Date of Birth

Management > People > Student > Edit Student

Address Line 1

Address Line 1

Management > People > Student > Edit Student

Address Line 2

Address Line 2

Management > People > Student > Edit Student

Suburb

City

Management > People > Student > Edit Student

State

State

Management > People > Student > Edit Student

Post Code

Post Code

Management > People > Student > Edit Student

 

 

 

Gender

Gender

Management > People > Student > Edit Student

Year Level

Year Level

Management > People > Student > Edit Student

Homegroup

Class

 

Indigenous Status

see additional information

 

LBOTE Status

see additional information

 

Parental School Education (mother)

Highest year of primary or secondary school completed

Management > People > Parents > Edit Student

Parental School Education (father)

Highest year of primary or secondary school completed

Management > People > Parents > Edit Student

Parental Non-School Education (mother)

Highest qualification completed

Management > People > Parents > Edit Student

Parental Non-School Education (father)

Highest qualification completed

Management > People > Parents > Edit Student

Parental Occupation (mother)

Occupation group

Management > People > Parents > Edit Student

Parental Occupation (father)

Occupation group

Management > People > Parents > Edit Student

MLSH (student)

Primary Language spoken

Management > People > Student > Edit Student

MLSH (mother)

Main language spoken at home other than English

Management > People > Parents > Edit Student

MLSH (father)

Main language spoken at home other than English

Management > People > Parents > Edit Student

Country of Birth (student)

Country of Birth

Management > People > Student > Edit Student

Victorian Student Number (VSN)

Victorian Student Number (VSN)

Management > People > Student > Edit Student

LBOTE status must be determined by the following: if the student or at least one of the student’s parents speaks a language other than English at home, then the LBOTE status of the student must be set to ‘Y’, otherwise use ‘N’.

Indigenous Status

code

Alternative coding

Aboriginal but not Torres Strait Islander Origin

K

1

Torres Strait Islander but not Aboriginal Origin

T

2

Both Aboriginal and Torres Strait Islander Origin

B

3

Neither Aboriginal nor Torres Strait Islander Origin

N 

4

Not stated / Unknown

U

9