Generate Student Census data extract for Private Schools

Owned by Kevin McRae
Last updated: Oct 09, 2020 by lisa sinclair (Unlicensed)
2 min read

This article is for Private School Administrators

Private School Administrators can follow these instructions to generate the student census upload tool data.

Data fields

The Custom Student Report references the following fields when generating the census data.

Calculation elements are shaded in grey and the field it is based on will be referenced in brackets [ ]

Field

Data Type

Location
Management / People /

Field

Data Type

Location
Management / People /

Unique Student Identifier (USI)

Field

Students / Edit

Student Name

Field

Students / Edit

Age (# of years)

Calculation [Date of birth]

  • Whole number

Students / Edit

Gender (m/f/x)

Calculation [Gender]

  • m = Male

  • f = Female

  • x = Indeterminate / unspecified*

Students / Edit

Indigenous Status

Field

Students / Edit

Has Visa (Y/N)

Check-box

Students / Edit

Overseas Student (Y/N)

Calculation [Has Visa (Y/N)]*

Students / Edit

Disability Category

Drop list

Students / Edit

Adjustment Level

Drop list

Students / Edit

Full Time Equivalent (FTE)

Calculation [Enrollment Status]

  • Full Time = 1

  • Part Time*

Students / Edit

Before you start

You’ll need the Census Upload Tool to generate your Census XML Upload File.

This is available from the School’s HUB. See https://schools.education.gov.au/

View Data Lists

 

  • Click Management > Data Lists

Generating student census data

The Custom Student Report will generate the required student census data.

  • Click Custom Student Report.

  • Tick these items:

    • Unique Student Identifier (USI)

    • Student Name

    • Age (# of years)

    • Gender (m/f/x)

    • Indigenous Status

    • Has Visa (Y/N)

    • Overseas Student (Y/N)

    • Disability Category

    • Adjustment Level

    • Full Time Equivalent (FTE)

  • Click Generate.

Download your report from the Download Manager

Manually edit output file

The output file must be manually edited for students who fall into the following criteria.

Overseas Student

Overseas Student defaults to Y if a student has a visa.

  • Change this to N if the student has a visa and is not an overseas student (based on census requirements).

Gender (m/f/x)

Gender identity within uEducateUs currently follows male (m) or female (f).

  • Change to X if a student’s gender identity is different.

Part time students

Part time students FTE are not included in the output file and must be manually added.

 

See also