This article is for Private School Administrators
Private School Administrators can follow these instructions to generate the student census upload tool data.
Before you start
You will need to utilise the Census Upload Tool made available by School's HUB to generate your census XML upload file.
Find more information on https://schools.education.gov.au/
Open Data Lists
Login to uEducateUs and expand your browser window so the left-hand main menu is visible.
Click the 3-bar hamburger menu at the top left if you can’t see the menu.
Click Management > Data Lists
Generating student census data
You can obtain your student census data directly from the Custom Student Report.
Click on the Generate button to run the report.
Your report will be scheduled in the Download Manager.
You can re-run any report listed in the download manager if you have updated data in the uEducateUs system.
Click on the Re-run button
A new Custom Student Report will be generated based on the previous report settings.
The Download Manager page will not automatically refresh when a report is complete:
Refresh the web page to obtain an update on the status of the report
Data field locations
The Custom Student Report references the following fields when generating the census data.
Calculation elements are shaded in grey and the field it is based on will be referenced in brackets [ ]
Field | Data Type | Location |
---|---|---|
Unique Student Identifier (USI) | Field | Students / Edit |
Student Name | Field | Students / Edit |
Age (# of years) | Calculation [Date of birth]
| Students / Edit |
Gender (m/f/x) | Calculation [Gender]
| Students / Edit |
Indigenous Status | Field | Students / Edit |
Has Visa (Y/N) | Check-box | Students / Edit |
Overseas Student (Y/N) | Calculation [Has Visa (Y/N)]* | Students / Edit |
Disability Category | Drop list | Students / Edit |
Adjustment Level | Drop list | Students / Edit |
Full Time Equivalent (FTE) | Calculation [Enrollment Status]
| Students / Edit |
*The following fields require updating in the output file directly.
Overseas Student (Y/N)
This defaults to Y if the student has a visa. If the student has a visa and is not an overseas student based on census requirements, then you must update this to N
Gender (m/f/x)
You cannot currently select students presenting as indeterminate / unspecified in the system. If a student identifies as indeterminate / unspecified, update the extract directly to reflect a gender status of X.
Part Time students FTE will not be included in the output file and need to be updated directly.