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Info

This article is for:

  • Private (non Government) schools

  • Administrators

Warning

Failure to complete all of the above tasks in this checklist can result in:
- no attendance rolls being generated
- incorrect class and student allocations
- not being ready for the first day of term

Info

All these tasks are done from within the uEducateUs application and require logging in to the system as an Administrator.

1. New Year Rollover

2. Setup additional information

Check and update the following areas within the uEducateUs system

2. Setup additional information

Check and update the following areas within the uEducateUs system

Classes

  • Students not advancing a year level

  • Next years enrolments incorrectly advancing a year level

  • Students and their parents completing their final year not being disabled

Forms
formConfigIdNYROLLOVERPRIVATE
Checkboxbuttongroup
groupNameNew Year Rollover
groupDesc
groupRequiredfalse
values[{"label":"Run the 'New Year Rollover' - *This must only be done once as in increments the students to the next year levels.","selected":false,"value":" "},{"label":"Create new students - *We recommend you utilise the enrolment module as it guides you through attaching parents etc.","selected":false,"value":" "}]
groupLabelNew Year Rollover
Checkboxbuttongroup
groupName School Details 
groupDesc
groupRequiredfalse
values[{"label":"Term dates","selected":false,"value":"no value"},{"label":"School Details","selected":false,"value":"no value"}]
groupLabel School Details 
Checkboxbuttongroup
groupNameTasks
groupDesc
groupRequiredfalse
values[{"label":"Tasks","selected":false,"value":" "}]
groupLabelTasks
Checkboxbuttongroup
groupNameClasses
groupDesc
groupRequiredfalse
values[{"label":"Year levels","selected":false,"value":" "},{"label":"Teachers","selected":false,"value":" "},{"label":"Students","selected":false,"value":" "},{"label":"Subjects","selected":false,"value":" "},{"label":"Timetables","selected":false,"value":" "}]
groupLabelClasses
Forms
formConfigIdNYROLLOVERPRIVATE

1. New Year Rollover

Checkboxbuttongroup
groupNameNew Year Rollover
groupDesc
values[{"label":"Run the 'New Year Rollover' - *This must only be done once as in increments the students to the next year levels.","selected":false,"value":" "},{"label":"Create new students - *We recommend you utilise the enrolment module as it guides you through attaching parents etc.","selected":false,"value":" "}]
groupRequiredfalse
groupLabelNew Year Rollover
Checkboxbuttongroup
groupName School Details 
groupDesc
values[{"label":"Term dates","selected":false,"value":"no value"},{"label":"School Details","selected":false,"value":"no value"}]
groupRequiredfalse
groupLabel School Details 
Checkboxbuttongroup
groupNameTasks
groupDesc
values[{"label":"Tasks","selected":false,"value":" "}]
groupRequiredfalse
groupLabelTasks
Checkboxbuttongroup
groupNameClasses
groupDesc
values[{"label":"Year levels","selected":false,"value":" "},{"label":"Teachers","selected":false,"value":" "},{"label":"Students","selected":false,"value":" "},{"label":"Subjects","selected":false,"value":" "},{"label":"Timetables","selected":false,"value":" "}]
groupRequiredfalse
groupLabel
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Verify attendance records

Your school will have policies in place to handle unmarked attendance rolls

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The Mark Attendance page has no attendance rolls outstanding
Attendance > Mark Attendance

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The Unmarked Attendance page has no unmarked records
Attendance > Unmarked Records

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There are no Attendance Maintenance records reported.
Attendance > Maintenance

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Check students Unexplained Absences
Attendance > Unexplained

Note: Depending on screen resolution, some items may be under the More tab

Semester Reports

Ensure that all student semester reports show the Approved and Released status

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Semester reports have been approved and released
Reporting > F-10 > View Current Reports

End of year rollover

Note

The Rollover Process is to advance all of the appropriate students to the next year level.

The process can be run at the end of the current, or at the start of the new year, but must only be run once.

The students that you enter during this process will not be advanced to the next year level.
(i.e.: they will remain in the year level they are currently in).

All students that are currently in Year 6 will be disabled
(unless you have listed them below, in which case they will remain in Year 6).

Note

The process ignores all students that are disabled within the uEducateUs system.

End of year rollover

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Collect a list of students who are to remain in the current year level.
(These students will need to be included in the following process)

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Collect a list of students approved for enrollment in the new year.
(This only applies if the students enrolment has been fully approved and can be found under:
Management > People > Students)

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Add all the students collected in the previous two steps in New Year Rollover
Management > Advanced > New Year Rollover

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Confirm that all the information provided is correct prior to proceeding.
This process can only be run once. Do not proceed until you are ready to.

Note

If you require any assistance, call the Support Team on 1300 833 500