This article is for Private School Administrators |
Private School Administrators can follow these instructions to generate the student census upload tool data.
The Custom Student Report references the following fields when generating the census data.
Calculation elements are shaded in grey and the field it is based on will be referenced in brackets [ ] |
Field | Data Type | Location |
---|---|---|
Unique Student Identifier (USI) | Field | Students / Edit |
Student Name | Field | Students / Edit |
Age (# of years) | Calculation [Date of birth]
| Students / Edit |
Gender (m/f/x) | Calculation [Gender]
| Students / Edit |
Indigenous Status | Field | Students / Edit |
Has Visa (Y/N) | Check-box | Students / Edit |
Overseas Student (Y/N) | Calculation [Has Visa (Y/N)]* | Students / Edit |
Disability Category | Drop list | Students / Edit |
Adjustment Level | Drop list | Students / Edit |
Full Time Equivalent (FTE) | Calculation [Enrollment Status]
| Students / Edit |
You’ll need the Census Upload Tool to generate your Census XML Upload File. This is available from the School’s HUB. See https://schools.education.gov.au/ |
Click Management > Data Lists
Generated reports are found in the Download Manager. See Manage system reports with the Download Manager |
The Custom Student Report will generate the required student census data.
Click Custom Student Report.
Tick these items:
Unique Student Identifier (USI)
Student Name
Age (# of years)
Gender (m/f/x)
Indigenous Status
Has Visa (Y/N)
Overseas Student (Y/N)
Disability Category
Adjustment Level
Full Time Equivalent (FTE)
Click Generate.
Manage system reports with the Download Manager
The output file must be manually edited for students who fall into the following criteria.
Overseas Student defaults to Y if a student has a visa.
Change this to N if the student has a visa and is not an overseas student (based on census requirements).
Gender identity within uEducateUs currently follows male (m) or female (f).
Change to X if a student’s gender identity is different.
Part time students FTE are not included in the output file and must be manually added.
ORIGINAL TEXT> REMOVE ONCE ABOVE IS REVIEWED *The following fields require updating in the output file directly.
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