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Introduction

It is assumed that this procedure will be performed by the school’s IT technician.

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Additional information for ​Specialist Technicians​ regarding setting up applications to use eduHub for automated attendance submission can be found in the ​eduHub TSSP Guide available from the ​eduSTAR Catalogue Resources Centre​.

Get eduHub and eduHub write-back enabled for your school

If eduHub is not enabled for your school, you will need to make a request to the ​DET Service Desk​ to get it enabled. The automated attendance upload functionality will be enabled alongside this request.

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If your school has begun using uEducateUs following the start of ​Term 3 2018​ and has not previously used another vendor’s application to automatically upload attendance data to CASES21 via eduHub, a request will need to be made to the ​DET Service Desk​ to get the write-back functionality enabled.

Download the application

To set up our eduHub application at your school, you will need to download and install our standalone ​uEducateUs​ ​eduHub connector ​onto a Windows machine* with a user account that has access to the Administrator network.

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• ​​Apple Macintosh computers are not currently supported​.

Where to find the installer

The latest version of the installer of the file can be downloaded from the ​eduHub​ page within the uEducateUs application. As an administrator, open the ​Management​ menu item, and click the ​eduHub ​link.

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Extract the program file from the zip and run the executable file. This will install the application over the existing version and add it to the Windows startup.

Checking user permissions

In order to use this connector with eduHub and eduHub write-back, the user account that was used to install the uEducateUs eduHub connector, will need to have the correct permissions on the following folders, where ​XXXX​ refers to the school’s four-digit school number:

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Guide ​which can be found on the ​eduSTAR Catalogue Resources Centre.

Setting up the application

When the application first runs, certain settings need to be provided before the application will work correctly. These settings can be set on the Configuration page. ​These settings are automatically saved, so only need to be entered once:

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School URL

This is the unique URL that the school uses when logging into the uEducateUs system. Example: https://​demo​.ueducateus.com.au/, where ​demo ​will be replaced with your school’s unique subdomain. 

Make sure that ​https://​ is prepended to the front of the URL and that the ​whole URL​ is in lowercase​.

National school ID (or school number)

This is the unique 4-digit number that identifies your school. This number is ​critical​, as it is appended to all files that eduHub exports from Cases21. If you do not know what this ID is for your school, consult the school administrator.

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When updating this field, be warned that the folder path will automatically be changed.

Folder path

This is the location of the eduHub files on your school server. The eduHub directory will be available for users on the Administrator Network.

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If this default folder path is incorrect for your school, you are free to change it; just be aware that if the national school id is changed, this path will revert back to the above and will need to be fixed.

API key

This can be retrieved by a uEducateUs administrator from the ​School Preferences ​section.

The full menu path is: ​Management > Advanced > School Preferences (listed under uEducateUs API Key)

Proxy settings

It may or may not be necessary to include any proxy settings to allow access. If these are required, your IT technician should be aware of them. Based on past experience, this will only be necessary if running this application directly on the server.

One thing to note when updating the proxy settings; it is necessary to restart the app afterwards before the settings will take effect.

Test the settings that have been provided

Once the settings have been entered, click the ​MANUALLY IMPORT CASES21​ button on the Functions page.

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If it continues to be a problem, make sure that the user permissions have been set correctly, as mentioned in the ​Checking user permissions​ section above.

Setting the CASES21 import frequency

The frequency of the CASES21 import specifies how often the import will actually happen. 

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If you want to turn on any of the automatic functionality, this is done on the Settings page:

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Setting the attendance export frequency

The frequency of the attendance export specifies how often the export from uEducateUs will actually happen. 

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